privacy policy

This Privacy Notice explains:

How, when and why we collect personal information, how we use the information, how long we keep it, when and how we may share it with others, how we keep it secure, and your privacy rights and how the law protects you.

We only use personal information if we have an appropriate reason (lawful basis) to do so and this includes sharing information outside of NJDANCE.

How do we collect information from you?

We may obtain information about you when you: complete an online, or electronic application form, speak to us on the telephone or in person, email us, visit our website(s), make a payment or donation, make a booking for an event, class or workshop, complete a survey online or sign up to the mailing list.

What type of information is collected from you?

The personal information we collect may include your: name, date of birth, gender, email address, telephone number, credit/debit card information, health or disability information and (or other ‘special data’).

How is your information used?

We use your information to process an application that you have made for an activity (membership, class, course or workshop) or event, process an order for a product or a payment (or credit) for a product, seek your views or comments on the services we provide, notify you of changes to our services, send you communications/publications which you have requested and that may be of interest to you, which may include information about new products, services, events, and activities, handle an enquiry or complaint you have made, invite you to attend an event, ask you to support our work by making a donation or becoming a sponsor or supporter of NJDANCE, and to contact you in an emergency situation. (The above list is representative, not exhaustive).

How long is your information kept?

We review how long we keep personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations, for example, all financial records are held for 7 years. In other areas of the business we hold your personal information on our systems, only for only as long as is necessary for the relevant activity, or as long as is set out in any verbal or written agreement you hold with us. This is usually a term (rolling term) or waiting list.

Who has access to your information?

We DO NOT sell or rent your information to other organisations. We DO NOT buy or rent information from other organisations. Please be reassured that we will not release your information to other organisations unless in exceptional cases when we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime. In all other instances, we would only share your information with another party, if you have given your explicit permission to do so.

Other Third Party Providers We use:

Outlook, to deliver all our communications including our e-newsletters. By signing up to our e-newsletter you acknowledge that the information you provide will be transferred for processing in accordance with their privacy policy and Terms. We gather statistics around email opening and clicks using industry standard technologies to help us to monitor and improve our e-newsletters. You will stay subscribed, unless you unsubscribe, which you can do at any time by clicking contacting Natasha.

Website hosting platform such as GoDaddy or WordPress, Class Manager, Stripe and Square, are used as a database system for all our students’ and customers’ details. We use this software to en-roll students in to classes, to monitor class sizes, to organise timetables, print and electronic registers, record attendances, send out correspondence to customers and also to generate and send out invoices. We will not use your personal information for marketing and communications purposes.

NJDANCE DOES NOT store your card details on our systems for use in future transactions. Class Manager, Stripe and Square gives you the option to save your details. We do not have access to this.

Social Media Platforms, if you engage with NJDANCE on any of our social media channels you should know that we do not collect your personal information, it remains within the platform that we are using and so you should familiarise yourself with their privacy notices and policies for Facebook, Instagram and YouTube.

NJDANCE may use information you provide to share updates, news and events, in the form of customised online advertising. If you send us a direct message, your information still remains within the platform unless we ask you to provide us with your contact details to continue the conversation offline or privately, and you consent to do that.

Your choices and individual privacy rights:

You have a choice about whether or not you wish to receive information from us.

We will not contact you for marketing purposes by post, email, or text message unless you have given your explicit permission. You have the right to ask for a copy of the personal information that NJDANCE holds about you. Please contact natasha@njdance.org

We will respond to you as soon as possible and usually within one calendar month. You also have the right to have your information erased, to object and to restrict processing. If you wish to do this please contact Natasha.

Children:

We are particularly concerned to protect the privacy of children. We are confident that our systems and processes are designed to be fair to children, to protect their rights and freedoms, and to be fully in line with their reasonable expectations and those of their parents. We take responsibility for identifying the risks and consequences of processing children’s data.

Child Protection Policy:

Can be viewed on request. Please contact Natasha. Edits will be made to keep our data and those connected with our policy safe.